FAQs: Frequently Asked Questions

Below are our most popular questions regarding the Prouty. Click on a header to see all questions within that category.

I have registered as an individual, how do I join a team?

  • Log in to TheProuty.org. Click the "Participant Center" button and then click the "Profile" button followed by the "Event Options" button - here you can join a team. If you wish to start a new team after registering as an individual please email info@theprouty.org or call (603) 646-5500.

 

Do I need to add all of my family members at the same time?

  • Family members can be added at any time during or after your registration process.

 

Can some of my family sign up for a different event/participation type than me and still join my team?

  • Yes, members of the same team can register for different events.

 

Who qualifies as a youth or student participant?

  • Youth participants are ages 0-18 years. Student participants are those enrolled in undergraduate and graduate school. The fundraising minimum for youth and student participants is $50 for bike, walk, and row in The Prouty.

 

Can I be the emergency contact person for my child who is doing the event with me?

  • Yes.

Can I still start a team after I have registered?

  • Yes, you can do this in your Participant Center. Please log in and follow the instructions on your homepage.

 

Where do I send donations or sponsorship checks?

  • Send checks to: D-H/Geisel Office of Development, One Medical Center Drive (HB 7070), Lebanon, NH 03756. Make checks payable to D-HH/The Prouty. The name of the person sponsored should be written in the memo line of the check, or in a note accompanying the check. Click here to download the offline donation form.

 

Who should the check be made out to?

  • Make checks payable to D-HH/The Prouty. The name of the person sponsored should be written in the memo line of the check, or in a note accompanying the check.

 

What if I have cash donations?

  • As The Prouty staff are currently working from home, we cannot directly accept cash donations. You can get a cashier’s check or money order for these donations. If you are collecting cash from your donors make sure to get their addresses so they can be sent an acknowledgment of their gift. Contact our offices (info@theprouty.org) to be sent a contribution form to keep track of donation information.

 

Can I write a check for all of the cash donations that I have collected?

  • Yes, BUT: if you do this you will be the one getting the tax recognition and not the donors. This is a government regulation that we cannot change. We suggest that you note the names and addresses of the individual donors, then each of the individual donors will receive a thank you and we can credit them with the donation on your donor honor roll.

 

For donation and tax purposes, what town is the official location for The Prouty?

  • The official “city” for Friends of Dartmouth Cancer Center is Lebanon, NH, with a zip code of 03756.

 

Can I make a donation through my Donor Advised Fund?

  • Yes. Here is the information you will need:

    Fundraising activities of the Friends of Dartmouth Cancer Center are conducted by Dartmouth-Hitchcock Health, a 501(c)(3) recognized charity by the IRS (EIN# 26-4812335), for the benefit of Dartmouth Cancer Center.

    Send checks to: D-H/Geisel Office of Development, One Medical Center Drive (HB 7070), Lebanon, NH 03756. Make checks payable to D-HH/The Prouty. The name of the person sponsored should be written in the memo line of the check, or in a note accompanying the check.

 

How do I find the URL for my personal page?

  • Log in to TheProuty.org. Click the "Participant Center" button and then scroll down to the "Personal Page" section. Here you can find the URL to your personal page. You can even customize your URL by clicking the green URL Settings button to the right.

 

How do I edit my personal page?

  • Log in to TheProuty.org. Click the "Participant Center" button and scroll down to the "Personal Page" section. Here you can edit your text and add a personal photo!

 

How do I change my fundraising goal on my personal page?

  • Log in to TheProuty.org. Click the "Participant Center" button and you will see the "Your Fundraising Progress" section at the top of the page, click the green button to the right, just above your thermometer to edit your goal amount. Enter the new amount and hit save.

 

I have registered as an individual, how do I join a team?

  • Click the "Log In" button at the top of The Prouty website and enter your username and password. On the green bar at the top of the site, click "Participant Center." This will bring you to your headquarters. On the right hand side there is a list of links - click the one that says "Change Team Membership" then search for the team name.

 

How do I change my fundraising goal on my personal page?

  • Click the "Log In" button at the top of The Prouty website and enter your username and password. On the green bar at the top of the site, click "Participant Center." This will bring you to your headquarters. You will see a screen that says Overview on the top. It will show how much you have raised and your fundraising goal. Under your fundraising goal there is the word change in parenthesis. Click the word change and it will let you type in a new goal and then click submit.

 

If I raise $2,500 as a Prouty participant can I ride in the Prouty Ultimate?

  • Yes, but to change your Prouty registration to an Ultimate you must call The Prouty offices at 603-646-5500. Ultimate participants pay a non-refundable registration fee (not included in your fundraising total). If you want to secure a Prouty Ultimate bike jersey for the day of the Ultimate you will need to register and let us know your jersey size by May 1. The absolute deadline to register and to ride in the Ultimate is July 1st. Click here for more information on The Prouty Ultimate.

 

What are the dorms like at Dartmouth?

  • They are lovely, single-occupancy and this year, non-air conditioned. The dorm is New Hampshire Hall. Linens are provided. The cost of housing on Thursday night at the dorms is $79. Friday night dorms are included in the registration fee.*Prouty Ultimate participants staying on campus in the dorms need to follow Dartmouth College's COVID-19 visitor protocols.

 

Do you have mechanics on the road on Day 1 of the Ultimate?

  • We will have technical support riders (on bikes) who will ride interspersed amongst participants on Day 1. These riders will wear distinct color jerseys to be easily identified. There will also be technicians roving the course in vehicles to help stranded cyclists or cyclists with more significant mechanical problems. We encourage all riders to take advantage of the free bike inspection which will take place Thursday afternoon, or at the start area on Friday morning, 5-5:45 am. We have found that most issues arise in the first 10 miles of the ride.

 

Can I ride less than 100 miles on Saturday in The Prouty?

  • We’ve found that many Ultimate participants join their family and friends in a shorter distance on Day 2. There is no requirement to ride the full 200 miles -- that’s up to you.

 

What resources are at the aid stations?

  • While at the Prouty venue at RMS, medical personnel are available at the Prouty medical tent. Additionally, EMTs are stationed at each bike SAG stop, along with bike tech personnel. Please keep in mind that bike techs are there to assist participants with true mechanical needs and simply do not have time to complete a tune-up for you on the day of The Prouty. Ensure for your success by having your bicycle in the best mechanical condition possible.

 

What support is available while I am on the course?

  • While on the course, there are Prouty support vehicles roaming around to assist participants. In addition, you can always call the number for Prouty Incident Command Center (603-646-1593) and initiate support. This phone number can be found on the back of your bike plate/bib.

 

Where can I find more information on the safety specifics for my event?

 

What is a "SAG"?

  • "SAG" stands for "stop and go" and is an official rest area. There is SAG support on all of The Prouty events, both land and water routes. Click here to learn more about SAGs and where they’re located.

 

Is it true that all participants must return to The Prouty venue no later than 4pm?

  • YES! All cyclists and walkers need to return to The Prouty venue no later than 4pm, as all emergency services and road support will not be provided after that time.

 

What resources are at the aid stations?

  • While at the Prouty venue at RMS, medical personnel are available at the Prouty medical tent. Additionally, EMTs are stationed at each bike SAG stop, along with bike tech personnel. Please keep in mind that bike techs are there to assist participants with true mechanical needs and simply do not have time to complete a tune-up for you on the day of The Prouty. Ensure for your success by having your bicycle in the best mechanical condition possible.

 

I have registered as an individual, how do I join a team?

  • Click the "Log In" button at the top of The Prouty website and enter your username and password. On the green bar at the top of the site, click "Participant Center." This will bring you to your headquarters. On the right hand side there is a list of links - click the one that says "Change Team Membership" then search for the team name.

 

What support is available while I am on the course?

  • While on the course, there are Prouty support vehicles roaming around to assist participants. In addition, you can always call the number for Prouty Incident Command Center (603-646-1593) and initiate support. This phone number can be found on the back of your bike plate/bib.

 

Where can I find more information on the safety specifics for my event?

 

Can you tell me more about The Prouty Late-Day Safety Plan and who will be affected?

  • All riders are expected to return to the Prouty venue by 4pm. Despite good intentions, if a rider has not reached a late-day check-point by the designated cut-off time the rider(s) will be redirected to a shorter, more manageable route. Please plan accordingly.
    Prouty Redirect Locations & Cutoff Times:
    • 50 Mile Route Orford, NH, Rte. 10 @ 1pm
    • 77 & 100 Mile Route Orford, NH, Rte. 25A @ 10:30am
    • 100 Mile Route Brushwood Road @ 12:30pm

     

    Can I ride an e-bike in The Prouty?

  • Yes, you can! You can use your own or apply to use one on Prouty day. There will be a dozen e-bikes available for eligible participants. Email us at info@TheProuty.org for more information.
  •  

What is a "SAG"?

  • "SAG" stands for "stop and go" and is an official rest area. There is SAG support on all of The Prouty events, both land and water routes. Click here to learn more about SAGs and where they’re located.

 

If I sign up for one Prouty Walk, can I run/jog instead of walk?

  • You can jog, but we don’t encourage running. The courses are heavily trafficked with walkers, plus the SAGs are not spaced to accommodate the frequent water needs of runners.

 

Am I allowed to bring my dog to The Prouty?

  • Please review the Puppy Protocol and ensure you register your dog at the Dog Wrangler tent on event day.

 

Who can Row the Prouty?

  • Fixed and sliding rowing shells are eligible to Row the Prouty, but please note that you must provide your own rowing shell/scull.

 

What is the rowing event format? Is it a race?

  • No, Row the Prouty is not a race. Rowers can choose their own distance, up to 15 miles. For more information, click here.

 

Are other paddlers (in a canoe, kayak, or paddle boats for example) able to participate?

  • Only fixed and sliding rowing shells can be used.

 

I'd like to row in a four or an eight. Does The Prouty organize boats and/or lineups?

  • You need to work with your local club to organize boats, lineups, and other details such as transportation.

 

Uh-oh. I already registered for The Prouty and selected rowing as my event, but I now realize I don't meet the criteria above.

  • No problem, you may change your event selection yourself by going to your Prouty HQ and "Edit my profile." Or you can contact us at 603-646-5500 or email us.

 

Will the event be canceled if the weather is bad?

  • Like all regattas, the event may be canceled, delayed, or shortened if the conditions are dangerous. This generally is limited to lightning, thunder, or high winds. The money that you have raised to participate in the event, however, will still be put to good use to help end cancer! The Prouty Party will take place regardless of the weather. You always have the option to participate as a walker if you do not row.

 

Is there a registration deadline?

  • Registration for rowers will close on the last Tuesday before the event (July 5, 2022).

 

When and where should I pick up my participant bib number?

  • All local rowers as well as those rowers who are registered for Row the Prouty as a member of a family (and anyone else who is able) must attend the check-in at the Richmond Middle School on July 6-8, 2022. At this time rowers will pick-up their bibs, information packets, and Prouty Gear, and also submit any additional donations confirming that fundraising minimums have been met. Saturday packet pick-up and donation submission at the boathouse will be extremely limited, but will be available for anyone traveling from out of the area.

 

Can rowers participate in the Prouty Party on Saturday at Richmond Middle School?

  • Yes! Prouty rowers are encouraged to join The Prouty festivities. On Saturday, after you have completed your row, take the free shuttle bus back to the Richmond Middle School Prouty event site for the all-day Prouty Party. Return transportation to the boathouse parking lot will also be provided. Richmond Middle School is located approximately 2 miles from the Dartmouth boathouse.

 

If I'm rowing, what time should I start?

  • Boats may launch after 7am. You will choose a launch time when you check in with the event director at the boathouse Saturday morning. All rowers must return to the dock by 1pm. You must plan your launch time accordingly.

 

Why do I need to choose a launch time?

  • We have limited dock space and we don’t want you to wait in a long line to get on the water! Depending on the size of the boat, we can launch up to 8 boats simultaneously.

 

I picked up my packet and bib number on July 6-8 at RMS. Do I need to check in on Saturday morning?

  • Yes, prior to launching you must check in at the boathouse with the event director to get a bow number and choose a launch time.

 

I wasn't able to pick up my packet on July 6-8. What do I do?

  • We STRONGLY encourage pick-up on July 6-8, 2022 at RMS. For those who cannot make the pick-up, on Saturday you should GO TO THE BOATHOUSE to pick-up your bib number, packet, and make additional donations. After you pick up your packet, you must then check in with the event director to choose a launch time.

 

Do you need to have a foursome to play?

  • No, you can register by yourself or with another player, but then you will be assigned to a foursome or another two-person team.

 

Does the whole foursome need to register at the same time?

  • No, you only need to register at the same time if one person is paying the golf fees for the whole team.

 

Is there a foursome captain?

  • There should be one person who is responsible to lead his/her foursome, to get them information as it comes available, to inform our offices of any changes in the roster, and to get the foursome to the club on time for their tee off.

 

Can I change members of our foursome once I have a tee time?

 

Do we have to fundraise if we are golfers?

  • Yes, all golfers have a minimum fundraising requirement of $250.

 

When and where is The Prouty?

  • The Prouty will take place on July 8-9, 2022. The Prouty Ultimate will take place on Friday, July 8 and Saturday, July 9. Bike, walk, and row will take place in Hanover, NH, on Saturday, July 9. Prouty Golf will take place at Eastman Golf Links in Grantham, NH, on Saturday, July 9. More details can be found on each participation page.

 

When is check-in and bib pick-up?

  • Check-in and bib pick-up will take place at Richmond Middle School in Hanover, NH, on July 7 from 4-7pm; July 8 from 4-7pm; and July 9 from 6-9am. More details can be found on our Event Details webpage.

 

I'm a Virtual and I've earned Prouty Gear Rewards. What now?

  • Prouty Gear Rewards will be available at Richmond Middle School in Hanover, NH, on July 7 from 4-7pm; July 8 from 4-7pm; and July 9 from 6-9am. More details can be found on our Event Details webpage. If these timeframes do not work for you, please email us at info@TheProuty.org.

 

How much does it "cost" to do The Prouty?

  • Please click here for registration fees and minimums.

 

I want to fundraise for The Prouty, but I will not be able to actually participate this year. What is the best way to go about this?

  • We'd love to have your support even if you are unable to attend the event. Please register as a Virtual Participant to be able to raise funds for The Prouty.

 

Is The Prouty a race?

  • Neither the bike, rowing or walk events are timed or considered races.

 

Can I have someone else pick up my bib number/bike plate?

  • As long as you have met your minimum fundraising requirement, you can have someone else pick up your bib number or bike plate on July 7-9 at Richmond Middle School.

 

Is there preferred parking this year?

  • Yes. Preferred parking will be available for fundraisers who raise $2,500 or more by June 24, 2022. Participants who qualifity for preferred parking will be contacted on June 27.

How do I download The Prouty app?

 

What credentials do I use to log into The Prouty app?

  • To log in to The Prouty app, use the same username and password you use to access your Online Participant Center.

 

What COVID-19 protocols are in place for The Prouty?

  • Anyone who tests positive for COVID-19 on or after Sunday, June 26th should follow the CDC's isolation guidance to determine if/how they participate in the Prouty.
  • Masks are always welcome throughout the entire Prouty weekend.
  • Based on current Dartmouth, Dartmouth Health, and NH guidelines, masks are strongly encouraged indoors, particularly given the patient community we serve.
  • Masks will be required while utilizing Prouty support and shuttle vehicles.
  • Prouty Ultimate participants staying on campus in the dorms need to follow Dartmouth College's COVID-19 visitor protocols
  • It is recommended that all attendees are vaccinated.
  • Anyone showing symptoms of any illness should stay home.
  • If our COVID-19 guidelines change at any point leading up to the event, we will notify all participants and volunteers via email of the new policy.

 

Top Sponsors