HOW LONG SHOULD I EXPECT TO WAIT FOR EVENT APPROVAL?
Upon submission of your event information form online, please allow 2-3 business days for a response. Please provide as much detail as possible on the form to help expedite the process.
CAN I USE CHaD'S NAME?
When using the hospital name for your event, you must use the phrase "benefiting Children's Hospital at Dartmouth-Hitchcock," or "a Hearts in Action event for Children's Hospital at Dartmouth-Hitchcock" i.e. "Move-a-Thon benefiting Children's Hospital at Dartmouth-Hitchcock."
CAN I USE THE CHaD LOGO?
Upon approval, you may use the CHaD Hearts in Action logo on any collateral (website, flyer, banner, etc.) that you create for your event. Once your event is approved, we will provide the official Hearts in Action logo. Please send us a copy of your materials for approval prior to printing.
HOW CAN I GET THE WORD OUT ABOUT MY EVENT?
We have the following tools available for you to get the word out about your event:
- Your personal fundraising page is a perfect way to raise support online send the link in an email or share on social media
- Create a flyer or use one of our templates and then place around the community
- Create a social media post and consider changing the privacy setting so your friends and family can share it too
- Your event will also be posted on our events calendar at www.CHaDKids.org.
HOW CAN I USE MY FUNDRAISING PAGE TO PROMOTE MY EVENT?
It's fun and easy to create a personalized fundraising page to collect online donations! With this simple tool, you can share your story, watch your progress, and send thank you notes to supporters. Using your participant center, you can even link your event to a Facebook Fundraising page, which is automatically added to your fundraising total.
WILL SOMEONE FROM CHAD BE PRESENT AT MY EVENT?
Due to multiple demands on clinical and support staff time, staff are not available to attend outside events, except under special circumstances. We would, however, be happy to schedule a special check passing and photo opportunity at one of our sites.
CAN I USE YOUR TAX IDENTIFICATION NUMBER?
Although we cannot provide a tax identification number for your use, we are happy to send your donors a tax receipt if they make their checks payable to CHaD/DHH (Dartmouth-Hitchcock Health).
HOW DO I ENSURE MY DONORS RECEIVE A TAX RECEIPT?
Only individual checks made payable to CHaD/DHH will receive a tax receipt in accordance with IRS standards, as well as a participation thank you letter.
DO I NEED TO BE A NON-PROFIT 501(c)(3) ORGANIZATION TO HOST AN EVENT?
No, anyone can host a fundraising event. If you are currently with an organization that claims 501(c)(3) status and people make checks out to your organization, we cannot give them tax receipts.
WILL I BE REIMBURSED FOR EXPENSES?
We do not have the ability to fund or financially support community fundraising events. Good practice and the Better Business Bureau recommends spending no more than 30 percent of contributions on event expense. Please be sure to deduct any expenses incurred prior to submitting your donation to CHaD.
CAN I DONATE TOYS, BOOKS, OR OTHER IN-KIND ITEMS TO CHaD?
If you're considering a donation of non-cash items, check out our CHaD Wish List for our infection control guidelines and a list of the toys, books and other supplies we need most.
CAN I REQUEST A CHECK PRESENTATION AFTER MY FUNDRAISER?
We can arrange a check presentation in our Lebanon or Manchester locations at the conclusion of your event. However, due to our infection control policy and to protect the privacy of our patients, we do not allow donors to distribute items directly to patients. In-kind donations should be arranged with the CHaD Child Life Program and are distributed to patients by hospital staff. Call (603) 650-8831 for more information.
MORE QUESTIONS? WE'RE HERE TO HELP!
Send us an email at CHaDHIA@hitchcock.org.