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FAQs: Frequently Asked Questions

Below are our most popular questions regarding the Prouty. Click on a header to see all questions within that category.

Registration

With Prouty Golf and the Prouty Community Walk: St. J being held on June 15, I’m interested in participating in an event on June 15 and another on July 13 how do I do that?

  • Yes! We’d love for you to Prouty in two events on two different days this year. You’ll need to register separately for both events, and then we suggest picking one of your fundraising pages to share with your donors to fundraise with for both events. Contact us for more details info@theprouty.org or call (603) 646-5500.

 

I have registered as an individual, how do I join a team?

  • Log in to TheProuty.org. Click the "Participant Center" button and then click the "Profile" button followed by the "Event Options" button - here you can join a team. If you wish to start a new team after registering as an individual please email info@theprouty.org or call (603) 646-5500.

 

Do I need to add all of my family members at the same time?

  • Family members can be added at any time during or after your registration process.

 

Can some of my family sign up for a different event/participation type than me and still join my team?

  • Yes, members of the same team can register for different events.

 

Who qualifies as a youth or student participant?

  • Youth participants are ages 13-18 years. Student participants are those enrolled in undergraduate and graduate school. The fundraising minimum for youth and student participants is $50 for bike, walk, and row in The Prouty. A child participant is ages 0-12 and there is no fundraising minimum.

 

Can I be the emergency contact person for my child who is doing the event with me?

  • Yes.

Can I still start a team after I have registered?

  • Yes. If you wish to start a new team after registering as an individual please email info@theprouty.org or call (603) 646-5500.

 

Donations

Where do I send donations or sponsorship checks?

  • Send checks to: Medical & Healthcare Advancement, Attn: Gift Recording (HB 7070), 1 Medical Center Drive, Lebanon, NH 03756. Make checks payable to DH-H/The Prouty. The name of the person sponsored should be written in the memo line of the check, or in a note accompanying the check. Click here to download the offline donation form.

 

Who should the check be made out to?

  • Make checks payable to DH-H/The Prouty. The name of the person sponsored should be written in the memo line of the check, or in a note accompanying the check.

 

What if I have cash donations?

  • If you'd like to hand-deliver cash gifts, our offices are on the 3rd floor at 35 Centerra Parkway, Lebanon, NH. To send by mail, you can get a cashier’s check or money order for these donations and mail to Medical & Healthcare Advancement, Attn: Gift Recording (HB 7070), 1 Medical Center Drive, Lebanon, NH 03756. Make checks payable to DH-H/The Prouty. If you are collecting cash from your donors make sure to get their addresses so they can be sent an acknowledgment of their gift. Click here to download the offline donation form to accompany a cash gift.

 

Can I write a check for all of the cash donations that I have collected?

  • Yes, BUT: if you do this you will be the one getting the tax recognition and not the donors. This is a government regulation that we cannot change. We suggest that you note the names and addresses of the individual donors, then each of the individual donors will receive a thank you and we can credit them with the donation on your donor honor roll.

 

For donation and tax purposes, what town is the official location for The Prouty?

  • The official “city” for Friends of Dartmouth Cancer Center is Lebanon, NH, with a zip code of 03756.

 

Can I make a donation through my Donor Advised Fund?

  • Absolutely! Here is the information you will need:

    Fundraising activities of the Friends of Dartmouth Cancer Center are conducted by Dartmouth-Hitchcock Health, a 501(c)(3) recognized charity by the IRS (EIN# 26-4812335), for the benefit of Dartmouth Cancer Center.

    Send checks to: Medical & Healthcare Advancement, Attn: Gift Recording (HB 7070), 1 Medical Center Drive, Lebanon, NH 03756. Make checks payable to DH-H/The Prouty. The name of the person sponsored should be written in the memo line of the check, or in a note accompanying the check.

 

Online Participant Center

How do I find the URL for my personal page?

  • Log in to TheProuty.org. Click the "Participant Center" button and then scroll down to the "Personal Page" section. Here you can find the URL to your personal page. You can even customize your URL by clicking the green URL Settings button to the right.

 

How do I edit my personal page?

  • Log in to TheProuty.org. Click the "Participant Center" button and scroll down to the "Personal Page" section. Here you can edit your text and add a personal photo!

 

How do I change my fundraising goal on my personal page?

  • Log in to TheProuty.org. Click the "Participant Center" button and you will see the "Your Fundraising Progress" section at the top of the page, click the green button to the right, just above your thermometer to edit your goal amount. Enter the new amount and hit save.

 

I have registered as an individual, how do I join a team?

  • Click the "Log In" button at the top of The Prouty website and enter your username and password. On the green bar at the top of the site, click "Participant Center." This will bring you to your headquarters. On the right hand side there is a list of links - click the one that says "Change Team Membership" then search for the team name.

 

How do I change my fundraising goal on my personal page?

  • Click the "Log In" button at the top of The Prouty website and enter your username and password. On the green bar at the top of the site, click "Participant Center." This will bring you to your headquarters. You will see a screen that says Overview on the top. It will show how much you have raised and your fundraising goal. Under your fundraising goal there is the word change in parenthesis. Click the word change and it will let you type in a new goal and then click submit.

 

Prouty Ultimate

If I raise $2,500 as a Prouty participant can I ride in the Prouty Ultimate?

  • Yes, but to change your Prouty registration to an Ultimate you must call The Prouty offices at 603-646-5500. Ultimate participants pay a non-refundable registration fee (not included in your fundraising total). If you want to secure a Prouty Ultimate bike jersey for the day of the Ultimate you will need to register and let us know your jersey size by May 1. Click here for more information on The Prouty Ultimate.

 

What is The Prouty doing about the Lyme/Thetford Bridge Rehabilitation Project?

  • The Lyme/Thetford Bridge Rehabilitation Project has been on the Prouty’s radar for some time. The bridge will close starting in April of 2023, until it’s scheduled completion in October of 2024. Working with local municipalities and law enforcement agencies, alternative cycling routes have been determined. Homebound riders on NH. Rte. 10 will be diverted southward onto River Road starting in Orford, NH. River Road is in good repair, with many sections of the roadway having been resurfaced within the last year, it will make for an enjoyable ride with scenic views of the Connecticut River.

 

What are the dorms like at Dartmouth?

  • They are lovely, single-occupancy rooms. The dorms for this year's event are located in Mass Hall. Linens are provided. The cost of housing on Thursday night at the dorms is $79. Friday night dorms are included in the registration fee.

 

Do you have mechanics on the road on Day 1 of the Ultimate?

  • We will have technical support riders (on bikes) who will ride interspersed amongst participants on Day 1. These riders will wear distinct color jerseys to be easily identified. There will also be technicians roving the course in vehicles to help stranded cyclists or cyclists with more significant mechanical problems. We encourage all riders to take advantage of the free bike inspection which will take place Thursday afternoon, or at the start area on Friday morning, 5-5:45 am. We have found that most issues arise in the first 10 miles of the ride.

 

Can I ride less than 100 miles on Saturday in The Prouty?

  • We’ve found that many Ultimate participants join their family and friends in a shorter distance on Day 2. There is no requirement to ride the full 200 miles - and you can pick any distance and activity on Day 2. You can even choose to row or walk on Day 2 as an Ultimate.

 

What resources are at the aid stations?

  • While at the Prouty venue at RMS, medical personnel are available at the Prouty medical tent. Additionally, EMTs are stationed at each bike SAG stop, along with bike tech personnel. Please keep in mind that bike techs are there to assist participants with true mechanical needs and simply do not have time to complete a tune-up for you on the day of The Prouty. Ensure for your success by having your bicycle in the best mechanical condition possible.

 

What support is available while I am on the course?

  • While on the course, there are Prouty support vehicles roaming around to assist participants. In addition, you can always call the number for Prouty Incident Command Center (603-646-1593) and initiate support. This phone number can be found on the back of your bike plate/bib.

 

Where can I find more information on the safety specifics for my event?

 

Prouty Bike

What is The Prouty doing about the Lyme/Thetford Bridge Rehabilitation Project?

  • The Lyme/Thetford Bridge Rehabilitation Project has been on the Prouty’s radar for some time. The bridge will close starting in April of 2023, until it’s scheduled completion in October of 2024. Working with local municipalities and law enforcement agencies, alternative cycling routes have been determined. Homebound riders on NH. Rte. 10 will be diverted southward onto River Road starting in Orford, NH. River Road is in good repair, with many sections of the roadway having been resurfaced within the last year, it will make for an enjoyable ride with scenic views of the Connecticut River.

 

What is a "SAG"?

  • "SAG" stands for "stop and go" and is an official rest area with water, snacks and toilets. Medical support and bike tech support are also available. There is SAG support on all of The Prouty events, both land and water routes. Click here to learn more about SAGs and where they’re located.

 

Is it true that all participants must return to The Prouty venue no later than 4pm?

  • YES! All cyclists and walkers need to return to The Prouty venue no later than 4pm, as all emergency services and road support will not be provided after that time.

 

What resources are at the aid stations?

  • While at the Prouty venue at RMS, medical personnel are available at the Prouty medical tent. Additionally, EMTs are stationed at each bike SAG stop, along with bike tech personnel. Please keep in mind that bike techs are there to assist participants with true mechanical needs and simply do not have time to complete a tune-up for you on the day of The Prouty. Ensure for your success by having your bicycle in the best mechanical condition possible.

 

I have registered as an individual, how do I join a team?

  • Click the "Log In" button at the top of The Prouty website and enter your username and password. On the green bar at the top of the site, click "Participant Center." This will bring you to your headquarters. On the right hand side there is a list of links - click the one that says "Change Team Membership" then search for the team name.

 

What support is available while I am on the course?

  • While on the course, there are Prouty support vehicles roaming around to assist participants. In addition, you can always call the number for Prouty Incident Command Center (603-646-1593) and initiate support. This phone number can be found on the back of your bike plate/bib.

 

Where can I find more information on the safety specifics for my event?

 

Can you tell me more about The Prouty Late-Day Safety Plan and who will be affected?

  • All riders are expected to return to the Prouty venue by 4pm. Despite good intentions, if a rider has not reached a late-day check-point by the designated cut-off time the rider(s) will be redirected to a shorter, more manageable route. Please plan accordingly.
    Prouty Redirect Locations & Cutoff Times:
    • 50 Mile Route Orford, NH, Rte. 10 @ 1pm
    • 77 & 100 Mile Route Orford, NH, Rte. 25A @ 10:30am
    • 100 Mile Route Brushwood Road @ 12:30pm

 

Can I ride an e-bike in The Prouty?

  • Yes, you can! You can use your own or if you are a Dartmouth Cancer Center patient/survivor, you can apply to use one on Prouty day. There will be a dozen e-bikes available for eligible patient/survivor participants. Email us at info@TheProuty.org for more information.

 

Prouty Walk

What is a "SAG"?

  • "SAG" stands for "stop and go" and is an official rest area with water, snacks and toilets. There is SAG support on all of The Prouty events, both land and water routes. Click here to learn more about SAGs and where they’re located.

 

If I sign up for one Prouty Walk, can I run/jog instead of walk?

  • You can jog, but we don’t encourage running. The Prouty is not a race or a timed event. The courses are heavily trafficked with walkers, plus the SAGs are not spaced to accommodate the frequent water needs of runners.

 

Am I allowed to bring my dog to The Prouty?

  • Please review the Puppy Protocol and ensure you register your dog at the Dog Wrangler tent on event day.

 

Prouty Row

Who can Row the Prouty?

  • Fixed and sliding rowing shells are eligible to Row the Prouty, but please note that you must provide your own rowing shell/scull.

 

What is the rowing event format? Is it a race?

  • No, Row the Prouty is not a race. Rowers can choose their own distance, up to 15 miles. For more information, click here.

 

Are other paddlers (in a canoe, kayak, or paddle boats for example) able to participate?

  • Only fixed and sliding rowing shells can be used.

 

I'd like to row in a four or an eight. Does The Prouty organize boats and/or lineups?

  • You need to work with your local club to organize boats, lineups, and other details such as transportation.

 

Uh-oh. I already registered for The Prouty and selected rowing as my event, but I now realize I don't meet the criteria above.

  • No problem, you may change your event selection yourself by going to your Prouty HQ and "Edit my profile." Or you can contact us at 603-646-5500 or email us.

 

Will the event be canceled if the weather is bad?

  • Like all regattas, the event may be canceled, delayed, or shortened if the conditions are dangerous. This generally is limited to lightning, thunder, or high winds. The money that you have raised to participate in the event, however, will still be put to good use to help end cancer! The Prouty Party will take place regardless of the weather. You always have the option to participate as a walker if you do not row.

 

Is there a registration deadline?

  • Registration for rowers will close on the last Tuesday before the event (July 9, 2024).

 

When and where should I pick up my participant bib number?

  • All local rowers as well as those rowers who are registered for Row the Prouty as a member of a family (and anyone else who is able) must attend the check-in at the Richmond Middle School on July 12, 2024. At this time rowers will pick-up their bibs, information packets, and Prouty Gear, and also submit any additional donations confirming that fundraising minimums have been met. Saturday packet pick-up and donation submission at the boathouse will be extremely limited, but will be available for anyone traveling from out of the area.

 

Can rowers participate in the Prouty Party on Saturday at Richmond Middle School?

  • Yes! Prouty rowers are encouraged to join The Prouty festivities. On Saturday, after you have completed your row, take the free shuttle bus back to the Richmond Middle School Prouty event site for the all-day Prouty Party. Return transportation to the boathouse parking lot will also be provided. Richmond Middle School is located approximately 2 miles from the Dartmouth boathouse.

 

If I'm rowing, what time should I start?

  • Boats may launch after 7am. You will choose a launch time when you check in with the event director at the boathouse Saturday morning. All rowers must return to the dock by 1pm. You must plan your launch time accordingly.

 

I picked up my packet and bib number on July 12 at RMS. Do I need to check in on Saturday morning?

  • Yes, prior to launching you must check in at the boathouse with the event director to get a bow number and choose a launch time.

 

I wasn't able to pick up my packet on July 12. What do I do?

  • We STRONGLY encourage pick-up on July 12-13, 2024 at RMS. For those who cannot make the pick-up, on Saturday you should GO TO THE BOATHOUSE to pick-up your bib number, packet, and make additional donations. After you pick up your packet, you must then check in with the event director to choose a launch time.

 

Prouty Golf

Do you need to have a foursome to play?

  • No, you can register by yourself or with another player, but then you will be assigned to a foursome or another two-person team.

 

Does the whole foursome need to register at the same time?

  • No, you only need to register at the same time if one person is paying the golf fees for the whole team.

 

Is there a foursome captain?

  • There should be one person who is responsible to lead his/her foursome, to get them information as it comes available, to inform our offices of any changes in the roster, and to get the foursome to the club on time for their tee off.

 

Can I change members of our foursome?

 

Do we have to fundraise if we are golfers?

  • You have the option to register as foursome with a shared fundraising minimum of $1000, or you may have each payer in your foursome register individually with an individual fundraising minimum of $250.

 

General

When and where is The Prouty?

  • Prouty Bike, Walk, and Row will take place in Hanover, NH, on Saturday, July 13.

    The Prouty Ultimate will take place on Friday, July 12 and Saturday, July 13 in Hanover, NH.

    Prouty Golf will take place at Eastman Golf Links in Grantham, NH, on Saturday, June 15.

    The Community Walk: St. Johnsbury will take place at St. Johnsbury Academy in St. Johnsbury, VT on Satruday, June 15. More details can be found on each participation page.

 

When is check-in and bib pick-up?

  • Check-in and bib pick-up will take place at Richmond Middle School in Hanover, NH, on July 12 from 2-7pm; and July 13 from 5:30-10am. More details can be found on our Event Details webpage.

 

I'm a Virtual and I've earned Prouty Gear Rewards. What now?

  • Prouty Gear Rewards will be available at Richmond Middle School in Hanover, NH, on July 12 from 2-7pm; and July 13 from 5:30-10am. More details can be found on our Event Details webpage. If these timeframes do not work for you, please email us at info@TheProuty.org.

 

How much does it "cost" to do The Prouty?

  • Please click here for registration fees and minimums.

 

Will there be an Opening Ceremony this year with a designated start time?

  • Yes! We are excited to bring our community together at the start of the Prouty for our Opening Ceremony. Please stay-tuned for more details and timing for each participation type!

 

I want to fundraise for The Prouty, but I will not be able to actually participate this year. What is the best way to go about this?

  • We'd love to have your support even if you are unable to attend the event. Please register as a Virtual Participant to be able to raise funds for The Prouty.

 

Is The Prouty a race?

  • Neither the bike, rowing or walk events are timed or considered races.

 

Can I have someone else pick up my bib number/bike plate?

  • As long as you have met your minimum fundraising requirement, you can have someone else pick up your bib number or bike plate on July 12-13 at Richmond Middle School.

 

Is there preferred parking this year?

  • Yes. Preferred parking across from RMS will be available for fundraisers who raise $2,500 or more by June 28, 2024. Participants who qualifity for preferred parking will be contacted on July 1.

The Prouty App

How do I download The Prouty app?

 

What credentials do I use to log into The Prouty app?

  • To log in to The Prouty app, use the same username and password you use to access your Online Participant Center.